Hospital Sponsored Programs Office

The Hospital Sponsored Programs Office uses several forms: 

• Information for Applications and Budget Preparation: See grid for general information, fringe benefit rates, and indirect cost rates.
  • Mount Sinai Beth Israel
  • Mount Sinai Hospital
  • Mount Sinai Morningside
  • Mount Sinai West

• Sponsored Project Staff Changes/Additions: If you make a staffing change on a sponsored project, the extramural funding agency involved may require documentation of institutional approval. If so, contact OGARA@chpnet.org for review and authorization. 

• Project Director Certification Form: PD Certification Form When initiating or renewing a grant or contract application, project directors must submit a completed Project Director Certification form, which we use to support review and signature by the institutional signatory. We will not submit an application for a sponsored project without this form. When completed, please return the form to OGARA@chpnet.org. The form includes three sections: 
  • Project Cost Status section, outlining expected costs and funding sources and requiring authorization/signature by all involved department chairs
  • Checklist section, providing basic information on all projects to facilitate review and institutional authorization
  • Certification section, which indicates authorization/signature by the Project Director. 

• Hospital Rate Agreement: We use these approved rates on most grants, contracts, and other agreements with the federal government:
  • Mount Sinai Beth Israel
  • Mount Sinai Hospital – No Rate Agreement
  • Mount Sinai Morningside
  • Mount Sinai West

• Cost Sharing Form: Cost Sharing Form 2016. Cost sharing occurs when the institution bears a portion of the cost of an externally sponsored project, for example by committing staff effort at no cost to the project. If you propose cost sharing to an external sponsor, you must complete a Cost Sharing form, have it signed by the department administrator and Chair, forward it to the institutional signatory or finance department for concurrence, and submit it to HSPO before you submit the proposal. This procedure ensures that the department has identified an appropriate (not another grant) source to cover any proposed cost sharing prior to initiating an institutional commitment.

• Minority/Women-Owned Business Enterprise (MWBE) Forms/Guidance: Many publically funded procurements are or will be subject to MWBE requirements. Contractors/grantees need to follow specific requirements to establish MWBE utilization plans, use MWBE vendors, and demonstrate that they have achieved MWBE expenditure goals. The following forms are helpful in this process: 

• • MWBE Forms and Guidance
  • MWBE NYSDOH Presentation
  • MSHS EEO Statement to Use Instead of Template Form 5

We provide a variety of funding resources to help you locate appropriate resources and support. These include:

• The Development Department, which focuses on funding opportunities from private sources (individuals, foundations, associations, and corporations), and authorizes submission of grant applications to sponsors for the institutional signatory. You should contact this department before you begin a funding application for guidance on institutional requirements. Call (646) 605-8745 for more information.

• The Hospital Sponsored Programs Office (HSPO), which provides information about funding opportunities from government sources, endorses submission of contract and grant applications to sponsors for the institutional signatory, and in some cases directly handles application submission. Contact OGARA@chpnet.org or Jean Stenard at (646) 605-8652 or jstenard@chpnet.org for guidance on submitting applications and for institutional deadlines and requirements.